A team is a named group of signed-in people, managed from the Explorer. Each member has a role, either Admin or Member, and every team gets a shared library of documents that all members can open and edit. Teams are not a paid tier: livediagram is free and open source, so the roles are about who may manage the team, not about unlocking features.
What a team is
A team has a name (up to 80 characters) and an optional organisation, plus a list of members. To create one, choose New team at the bottom of the Explorer sidebar's Spaces group, fill in the New Team dialog and choose Create team. The person who creates a team becomes its first Admin. A team is not tied to a single owner, so it carries on even if its creator later leaves.
Teams need a signed-in account because they are keyed to your account identity and invites are matched by email. The canvas itself always works without an account, and a share link can still be handed to a guest who edits without signing in. On a self-hosted instance running without accounts, teams aren't available at all.
In the Explorer sidebar, every team you have joined is a space under Spaces, beside My documents, with New team as the last row and an Invites row while invitations are waiting for you. Open a team to see its page: the member list, the invite controls (for Admins), and the shared library. The ⋯ button at the top (Team actions) holds Edit team, Leave team and Delete team, depending on your role.
Roles and invites
There are two roles. Admins can invite people, change roles, edit the team, remove members, and delete the team. Members can see the team and its members, work in the shared library, and leave. The last remaining Admin cannot leave or be demoted, so a team always has someone in charge. Promote another member first, or delete the team.
You can add people by email address or by turning on a shareable invite link. See Roles and Invites for the full handshake.
The shared library
Every team has its own folder tree of documents, shown as a Team documents card on the team page. Any joined member can create, rename, duplicate, move, and delete documents there, so the work belongs to the whole team rather than to one person. Team documents also turn up in your Recent list, marked Team. See Team Shared Documents for how placement and ownership work.
Inside a team document, members can mention each other in comments and assign actions to each other.
Leaving or deleting a team
- Leave team in the ⋯ menu takes you out. Documents you created in the team library stay with the team (another member, the longest-standing Admin, takes them over), and if you have one of its documents open, you lose access straight away.
- Delete team (Admins only) asks you to confirm, then removes the team and its member list for everyone. Its documents are not lost: each one moves back to the root of its owner's My documents.
If your invite does not appear, make sure you are signed in with the same email address it was sent to. Invites are matched by your verified account email.
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